Contracts Administrator
Contracts Administrator
1 year fixed term contract
Based at Head Office
Supply Chain Management - Finance Division
Salary: R432,445 – R563,527 (per annum inclusive of benefits)
Minimum Qualifications:
- Degree in Law / Commerce / Project Management
Minimum Experience:
- 3 years’ experience in Contracts Administration including drafting, monitoring, evaluation of contracts and Service Level Agreements (SLA’s); understanding contract registers, contract expenditure and payments; knowledge of contract management, standard operating procedures (SOP’s), contract management framework, knowledge of construction contracts and project management
Key Outputs:
Reporting to the Contracts Manager, the appointee will:
- Ensure Administration and document control
- Obtain supporting documents from Acquisition Unit once an award is made and facilitate the creation and approval of a contract for each award
- Render contract administration services including contract management registers
- Uphold contract management monitoring and progress
- Follow up and consolidate submission of progress reports for all contracts as required.
- Conduct compliance checks on contract duration / period & progress status
- Provide assistance and support to project managers on contract management
- Document and keep record of queries submitted by Project Managers
- Attend to queries as submitted by Project Managers and escalate when needed.
- Facilitate Service Level Agreements (SLA) and related AW Contracts
- Follow up on acceptance of appointment to commence post award processes
- Arrange kick off meeting or contract establishment meetings with suppliers and end users
- Render contract administration pertaining to all commitment functions and contract expenditure as agreed from time to time.
- Collate and maintain supplier payment records
- Adhere to Supply Chain Management (SCM) Policies, Prescripts and Treasury regulations
- Adhere to internal and external audit standards, processes and requirements
- Implement recommended measures to improve and address contract management audit findings
Key Competencies:
- Knowledge of the PFMA, Treasury Regulations, Law of Contracts and Supply Chain Management (SCM) prescripts and related legislative framework.
- Proven knowledge of contract management in a SCM environment
- Interpret legal, contract and project management terminology.
- Excellent analytical, numeric, communication and report writing skills.
- Ability to handle multiple and complex tasks and projects.
- Computer literacy – MS Office, MS Word, Excel, Outlook.
- People management skills with ability to deal with stakeholders at all levels.
- Ability to work in a team.
- Ability to work under pressure and meet tight deadlines.
- Valid unendorsed driver’s licence
If you have not heard from us within 60 days after the closing date, you may regard your application as unsuccessful. These appointments will be finalized in accordance with Amatola Water’s Employment Equity Plan and Recruitment Policy. Preference will be given to suitably qualified persons from designated groups. Amatola Water reserves the right not to make appointments. Lobbying of members of the Board and/ or the Executive/ Management and Supervisors to treat any application, at any level, more favourably than any other for the same vacancy, will disqualify a candidate from selection. Applicants to submit a detailed CV, certified copies of academic certificates, & certified ID copy of not older than 6 months and two most recent and relevant references to the Human Resources Manager, Amatola Water, Private Bag X3, Vincent, 5217 or telephone (043)7073700 or e-mail recruitment@amatolawater.co.za. Closing date: 05 December 2024
